-What
is a transactional letter?
Transactional
letter are as a kind of request in order to resolve the questions or satisfies
the need of someone else. This can be in an informal or formal way depended who
is going to receive the message and the topic involves. Also it can contain
between 120 and 150 words.
-What
are the 6 steps when writing a transactional letter?
1.
Begin is the best way, is having in a count what are the characteristic of the
situation, it means: who made the request, what is the question that you are
going to answer and how you are doing.
2. Plane
the answer is the second step and it let us write the letter in the easiest and
best way covering all questions, to do it:
we need analyze the question, this with the objective to know what is
the kind of person who wrote the letter at the same time what is the kind and style
of letter we must use; the original document also can help us to know what is
the words that we can use according with the subject, but is important to use
our own words.
3. In
this point we have to give an order to the paragraph’s letter. Normally it has four or more paragraphs which
must be organized in the next way:
a) The first paragraph is a small
commentary about the letter received, for example giving thanks. Have to
account the appropriate use of words
b) The second paragraph is the development of the
topic or answer of the question, in the same way that is the next paragraph
(c), even one more paragraph according with our need.
c) The final paragraph is a short ending
using the formal or informal ways of ending that we know.
4. The
four step talk about the use of your own words, it let us give a good
perception about your vocabulary.
5. The
five step talk about the appropriate style that we must use according with the
context, we can use an informal or formal style if is an e-mail to your mother
or letter to your boss respectively. Then there are tips about the informal
style:
ü Use contractions
ü Miss out the pronouns in some
expressions
ü Use intensifiers, like: really,
completely, absolutely
E.g.
Really
nice
Absolutely
awful
Completely
fantastic
ü Use common words, avoiding the
use of phrasal verbs.
To
write in a formal style you must do the opposite to informal style.
6. The
final step is when you had finished checking in order to find some mistakes
that maybe you had made. Look for mistakes that you commonly make.
-What
is the most important information that you should take into account at the time
of writing a transactional letter?
The most
important information that I take into account is:
Analyze
if it is an informal or formal letter with the objective to determinate the way
in which I must answer.
And
know the correct structure of the different types of letters.
Choose the
correct vocabulary for the message be understood in the correct way.
